Commute Trip Reduction - Employer Program Report

Below, WSDOT provides employee transportation coordinators (ETCs) resources to help complete their employer program report. Washington State’s commute trip reduction (CTR) law requires employers to implement and report on programs that encourage alternatives to drive-alone commuting to their worksites.

Employers affected by the CTR law must submit a CTR Employer Program Report form for each affected worksite. The information is used by local jurisdictions and WSDOT to help develop and maintain effective CTR programs.

To complete this report online, click on “ETC Log In” above, enter your worksite’s CTRID number, and the password you’ve been issued for this purpose.

If you have any difficulties with this form, you may contact the CTR representative in your local jurisdiction, or contact WSDOT.

CTR Employer Program Report: Frequently Asked Questions for ETCs

Q. I have a new CTR program. Do I complete the Employer Program Report form by telling you what I am doing now or what I plan to do?

A. Complete the questions on the form by describing what is happening at your worksite now. Then, using the space provided at the end of each section and labeled with the question, "What changes are anticipated in the next 12 months?" describe what you plan to do.

Q. Who do I contact if I want to ask other questions?

A. If this list of frequently asked questions does not contain answers to questions you have, you can find out whom to contact in your jurisdiction here.

Q. Can I skip questions that don't apply to my worksite?

A. Please complete all questions. If a particular question does not apply, make sure to answer 'no' or type in 'N/A' where appropriate.

Q. If I complete the web-based Employer Program Report, how do I get my CEO to sign the last page?

A. If you choose to complete your Employer Program Report via the Web-based form, we recommend that you print the complete form and ask your CEO to review it and sign the last page. Then send the last page only to your city or county CTR contact.

Q. How should I complete the form if my company (and my employees) receives grant money or matching money for a subsidy?

A. Indicate the employer's portion in the area that asks directly for a dollar amount. Indicate that your company receives grant money and the total amount an employee receives in the narrative portion of the form…..where is the narrative portion?

Q. How do I complete question number:

19. Total number of employees means the total number of people employed by your organization at this work site (full-time, part-time, night-shift, teleworking, etc.)

20. Total number of CTR-affected employees means employees at this worksite who meet the following criteria:

  • Work 35 hours or more in a week (Monday through Sunday)
  • Are scheduled to report to a single worksite between 6 and 9 a.m.
  • Work on two or more weekdays (Monday through Friday)
  • Work in a position intended to last 12 continuous months

31. and 32. In some counties, distributing a summary of your worksite's CTR program and providing information about the CTR program at new employee orientations are required. To find out if these activities are required in your county, call your jurisdiction contact. If these activities are required, please send a copy of your current CTR program summary to your city or county CTR contact when you submit your report.

42, 71, 86, 93, 97, 101 and 104. Use these areas to note any anticipated changes to a particular program element in the next 12 months. For initial programs, use these areas to indicate the elements your worksite plans to implement in the next 6 months.

64. and 65. If all your worksite's HOV spaces are dual-use spaces (carpool or vanpool), enter the number of spaces in question number 61 and explain that the spaces are dual-use in question number 65.

70. Use the space provided to describe your worksite's parking program, and to indicate if your organization does not provide any parking for employees.

74. If an employer provides the use of a subsidized bus pass to cover vanpool fares, include it here as a separate element.

81. Indicate here if your organization provides a regular transportation allowance or stipend to employees and it is up to employee discretion on how the allowance or stipend is used.

87. Use these items for regular incentives or prize drawings provided by your CTR program, such as quarterly commuter drawings and carpool/vanpool driver incentives. If you answer "yes" to this question, please use the space provided to explain your regular incentives and/or prize drawings.

83. If your organization applied for and received a state grant for ridesharing or the B&O tax credit during this year, please indicate "yes"

98. to 101. These items pertain to shifting employees out of the 6am to 9am commute period. These are employer-mandated changes, not flextime or compressed work weeks. Items 98-100 pertain to receiving credit for past shifts of employees. Item 101 pertains to plans to shift employees outside of the 6 - 9 am commute window within the next 12 months.

102 (a). If your CTR program includes guaranteed or emergency rides home, answer "yes" even if employees are not using the program.

103 (f). Indicate an internal ridematching service done on a proactive basis for your employees.

Q: What if for whatever reason I just can't cope with the online version of the form?

A: Download this Word version of the current form.