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SR 520 crew members

New Employee Orientation (NEO)

As a new WSDOT employee, you are required to attend a NEO. Human Resources will contact your supervisor with the time, date and location where this orientation will take place. This is where you will obtain information regarding your benefits and next steps as a new employee.

Complete Required Forms

You will have several forms to complete within specified timeframes to process your insurance benefits, payroll, retirement, etc. These forms will be provided to you during your NEO. Below is where you will obtain additional information on required forms and the timeframe it needs to be completed and submit.

Due on first day

  • I-9 Form (PDF 727KB), (I-9 Instructions (PDF 585KB)) (wet signature required)
  • Copy of Photo Identification. Please refer to the I-9 form for acceptable documents.
  • W-4 (PDF 113KB) (wet signature required)
  • PEBB Benefit Eligibility Worksheet
    This form was attached to your Employment Notification. You will need to review, sign and return it to HR.
  • PERS NEW Member Plan Choice Form: Your HR representative will send this form to you. You will need to review, sign and return it to them.

Due within 30 days

*At WSDOT equal employment opportunity efforts are important to us. We invite you to complete the Supplemental profile data (PDF 148KB) form on a voluntary basis. This form is to assist us in evaluating equal employment opportunity efforts, affirmative action purposes and providing additional points for qualified veterans or their spouses who meet state qualification. View the Affirmative Action Definitions for additional information.

Your First Paycheck

Your first paycheck will be automatically sent to your mailing address. Please be sure to double check the accuracy of the address you provide on your W-4 document. You can also provide your mailing address (if different from your home address) in writing to your local HR Consultant. Contact your local HR Consultant if your address needs to be updated.

Paydays

WSDOT paydays are the 10th and 25th of each month, but are adjusted if they fall on a weekend or a holiday. Any hours worked for the 1st through the 15th of the month are paid on the paycheck on the 25th of that month. Any hours worked on the 16th through the end of the month are paid on the paycheck on the 10th of the following month. To learn more you can view the state's payday and holiday calendar.

Direct Deposit & Earnings Statements

WSDOT employees are encouraged to enroll in direct deposit, which transfer your salary straight into your checking or savings account. To view your earnings statements, WSDOT uses a secure, password-protected, on-line portal called MyPortal. You can also update contact information and demographic data through MyPortal. To access MyPortal you will need your employee identification number and WSDOT email address if not logging in through the WSDOT network. Your supervisor can provide this information to you.

Timesheets

Depending on your job classification, you may need to complete a timesheet to report your labor and leave hours. Please work with your supervisor to identify if your position is required to do so.  Timesheets are submitted twice each month, for pay periods ending the 15th and last day of the month.  You can find information about WSDOT's electronic time and leave system (DOTtime) on WSDOT's internal website or DOTtime Help page.  Your supervisor and/or timekeeper will orient you to the DOTtime system and training slides are available. DOTtime can be accessed via an icon on your desktop and via your mobile device. New employees may not be able to access DOTtime for up to 48 hours after being keyed into HRMS. If, after this time period, you cannot authenticate using SSO, please contact HQ Payroll.

Collective Bargaining Agreement

WSDOT has positions that are represented by a union. If you have questions on whether or not your position is union represented please contact your supervisor or Human Resource Consultant. The collective bargaining agreements between the State of Washington and the different unions can be found on the following website the Office of Financial Management website.

Mandatory Training

If you are a new employee, it will take up to one week after your start date to gain access to The Learning Center and be registered for mandatory training.

You are required to complete the following trainings within 30-60 days of being assigned the classes [mandatory training policies] (PDF 166KB).

  • COVID-19
  • Ethical Standards
  • Diversity, Equity, and Inclusion
  • Electronic Security
  • Hostile Work Environment
  • Policy Acknowledgment
  • Safety
  • Sexual Harassment

All trainings are available online in the The Learning Center (TLC). Your TLC Administrators are responsible for signing you up for these classes. It could take up to one week after your start date to be registered for the above classes.

If you have questions regarding any of these classes, please contact the Workforce Development Team: workforcedevelopment@wsdot.wa.gov.

Safety: Five Simple Things you can do

Protect yourself and your coworkers from injury by following safety policies and procedures and these simple guidelines.

1
Pre-plan your work

Consider the hazards involved with the task your about to perform then determine how best to reduce the risk of injury.

2
Keep yourself healthy

A healthy body is better able to withstand the stress put on the muscles, tendons, and joints. It is important to stay fit, perform stretches, and maintain the correct posture for every task.

3
Take time to perform the task safely

Slow down! It is important to take your time and perform tasks safely. Cutting corners and taking risks causes injuries.

4
Ask for help

We're all in this together. If you need help with a task...ask for it! If you have a safety concern, report it!

5
Don't do it

You have the power to STOP before performing an unsafe activity. Always use the appropriate safety gear and personal protection equipment.

Workplace Safety

WSDOT is committed to strive for safe workplace environments including the reduction of workplace injuries. Each one of us contributes and is responsible for the safety of the agency and its employees. Building a safety culture requires focus on procedures and processes, as well as the attitudes and behaviors of all employees. Many employees have already adopted this culture on their own and have taken the initiative to identify hazards and their appropriate solutions.

Why Safety?

Going beyond the prevention and elimination of injuries and illnesses in the workplace, we focus on WHAT following safety policies and procedures can do for you and its importance of WHY you do it.

Safety and Health Services

The Office of Human Resources and Safety Office assists the department to achieve its goal of creating a workplace where safety is a way of life by a variety of safety and heal services. At WSDOT, we believe that every accident is preventable and we incorporate this philosophy into every project and task through a combination of ongoing training programs, design and use of system tools that required us to recognize and control hazards and personal accountability. To learn more about WSDOT's Safety Program refer to the following site: https://www.wsdot.wa.gov/Safety/