WA-Trans Steering Committee Roles

Representing constituents or other groups who have a stake in WA-Trans

Sharing resources and data or facilitating that sharing where possible

Providing funding or facilitating locating funding where possible

Providing data integration coordination between agencies

Providing definition of resources needed and what are available

Providing direct input in the process of developing and maintaining WA-Trans

Sharing unique expertise and resources with unique expertise for the project

Development of a data model that is good enough to use but not so perfect we never finish

Assisting with development, evaluation and prioritization of business requirements and needs

Developing functional requirements for a particular scope of WA-Trans

Determining the scope of individual phases of the project

Supporting that scope with change management

Providing support in resolving issues raised during the project

Make sure the group has enough information to make a decision

Make sure there is adequate time for the discussion of options

Make the decision by show of hands in support of proposed option

Determine if the outcome is one the group can live with and if not have more discussion and determine fall back position

Have a final vote and document the decision

Decisions will not be revisited due to the absence of a member

Commitment is needed in area of attendance, which includes having an alternate available to attend in the place of the member and posting attendance at the web site so constituents can see that their representative is attending regularly. It is the members' responsibility to make sure the alternate is prepared for the meeting. Attendance will be facilitated by having the meetings in rotating locations so no one member will need to travel to every meeting. Meetings will generally be held every six weeks but will be held more regularly if a particular deliverable requires it.

Commitment is needed in the area of action items. It was agreed that the project manager would send action items out with notes and that members would have until the next meeting to complete them (or if another date is set it will be included with the action items). If the participant couldn't finish them they would let the project manager know at least one week prior to the next meeting.

Commitment to preparedness is required. The project manager will send out agendas and other documents at least one week prior to the meetings so the members could be prepared. The attendees agreed to read the materials and come to the meetings prepared to discuss and make decisions.

A transition process is needed for those who leave and those who come in. Volunteers will be sought and when multiple volunteers exist the Steering Committee will choose the "agency" which best represents the group and that "agency" will select their representative. It was understood that there would be a need for outside expertise on an occasional basis to assist with decision-making. The transition process will depend on the situation and must be determined with each case, but there must be a transition period to allow for adequate representation.

Communication is really important because of the representative nature of the Steering Committee. It was agreed that a special spot on our web page would be set aside for Steering Committee business. Meeting notes and other documents produced would be placed there. Information about representation would also be placed there. All information is to be made available to all interested as soon as reasonably possible.

Back to Steering Committee