It is mutually agreed by the parties to this agreement that rental
rates to be paid Contractors for equipment used on force account
will be established in accordance with Section 1-09.6 of the Standard
Specifications and this agreement. The following rules have been
agreed to:
1. General
The Rental Rate Blue Book Volumes 1 and 2, published by Kl11 Directory
Corp. as clarified or modified by this agreement, will be used
to establish rental rates for equipment approved for use, by the
Engineer, on force account work. Rate modifications indicated
on Regional Adjustment Maps in the Blue Book shall not be used.
The effective date of each section of the Blue Book when revised
by K111 Directory Corp. will be established by the Washington
State Department of Transportation in Olympia. Equipment used
under the terms of this agreement will be at the rates in effect
for each section of the Blue Book at the time of use.
2. Rental Rate
The hourly rental rate for each authorized force account shall
be a combination of the following items:
b. The hourly operating cost for each hour that the equipment
is in use.
c. Attachments will be included in the rental rate only when deemed
applicable and essential to the force account work by the Engineer.
When multiple attachments are approved for use, and the attachments
are being used interchangeably on the force account operation,
only the one attachment having the higher rate will be eligible
for payment.
All rental rates established will be rounded to the nearest $0.10.
3. Standby Time
When ordered by the Engineer, standby time shall be paid at 33
percent of the rate established in accordance with this agreement.
The operating cost shall not be included in the calculation for
establishing the standby rate. The standby rate will be rounded
to the nearest $0.10. Standby rates which are calculated at less
than $ 1.00 per hour shall not be paid. No more than 8 hours
of standby will be paid during a 24 hour period. No more than
40 hours of standby will be paid during a one week period.
A combination of standby time and actual operating hours shall
not exceed 8 hours in any 24-hour period or 40 hours during a
one-week period.
4. Rental Invoices
If Contractor-owned equipment is not available and equipment is
rented from outside sources, payment will be computed on the basis
of actual cost. The State reserves the right to limit invoice
payment to comparable rental rates for available equipment. If
the invoice costs do not specifically say that fuel is included,
the Rental Rate Blue Book Hourly Operating Cost shall be added
for each hour the equipment operates. An amount will be added
to the total rental invoice (including sales tax) for overhead
as allowed in Section 1-09.6 subparagraph 3 of the Standard Specifications.
When invoiced equipment is used on both force account and nonforce
account work, payment for the equipment will be a prorated share
of the invoice cost. The percent of the invoice for force account
work will be calculated using the following formula:
FC
% =-------------
FC + NFC
FC = Force account including standby time.
NFC = Nonforce account including standby time.
5. Owner-Operated Equipment
Owner-operated equipment shall be paid on the basis of actual
invoice costs. It will not be necessary to segregate the labor
and equipment for purposes of calculating the mark-up. The State
reserves the right to limit invoice payment to comparable rental
rates for available equipment. An amount will be added to the
total rental invoice for equipment and operator for overhead as
allowed in Section 1-09.6 subparagraph 3 of the Standard Specifications.
6. Move-in, Move-out
The rates provided in this agreement contemplate that the Contractor
will have the equipment necessary to accomplish the force account
work available on the project. In the event the required equipment
is not on the site and it is necessary to obtain equipment from
sources beyond the project limits exclusively for force account
work, the actual cost of transferring the equipment to the site
of the work and return will be allowed as an additional item of
expense. Where the move is made by common carrier, the move-in
and move-out allowance will be limited to the amount of the freight
bill or invoice plus an amount for overhead as allowed in Section
1-09.6 subparagraph 3 of the Standard Specifications. If the
Contractor hauls the equipment, the allowance will be the rental
rate for the hauling unit as established in Item No. 2, plus operator's
wages. The equipment being hauled will be paid for at standby
rates for the period of the haul. In the event that equipment
other than trucks is transferred under it's own power, the moving
allowance will be limited to three-fourths of the calculated rental
rate plus operator's wages. It is further contemplated that move-out
expense will provide for the return of the equipment to the location
from which it was obtained. In the event that the move-out is
to a different location, payment will in no instance exceed the
amount of the move-in. No payment will be made for move-in or
move-out costs when so stated in the special provisions - or the
Standard Specifications.
Payment may be allowed for moving equipment from work site to
work site within the project after the mg equipment is on the
job, if approved in advance by the Engineer.
Charges for mechanics time utilized in servicing equipment to
ready it for use prior to moving to the project and similar charges
will not be allowed. Neither will move-in allowances be made
for equipment brought to the project for force account work which
is subsequently retained on the project and utilized in completion
of contract items, or related work.
7. Blue Book Omissions
In the event a rate has not been established for a particular
piece of equipment in the Rental Rate Blue Book Volumes 1 and
2, one of the following methods shall be used to determine a rate:
a. Use a rate for the most similar model found in the applicable
Blue Book. Such characteristics as manufacturer, capacity, horsepower,
and fuel type will be used as the basis for selecting a similar
model.
b. The Contractor may call K111 Directory Corp. for a written
response to a rental rate. The rate shall be approved by the
Engineer prior to use of the equipment on force account.
c If an acceptable rate cannot be established using methods a
or b above, the Chief Construction Engineer, upon request, will
develop a rate using established Department of Transportation
rental rate formulas.
8. Full-time Use
Equipment will be eligible for payment when operated and used
on a full-time basis. Equipment is also considered to be used
full-time when the equipment has to be manned and "ready"
for use on a full-time basis.
9. Intermittent Use
The Contractor is expected to divert equipment being operated
infrequently to other work if practicable. When the Engineer
determines that equipment need not remain at the work site continuously,
payment will be limited to actual hours of use.
10. Breakdown
When a breakdown occurs for any piece of equipment being used
on force account work, payment shall cease for that equipment
and any other equipment that is idled as a result of the
breakdown. Payment shall be made though the one-half shift
for any labor that is idled as a result of the breakdown only
if the labor cannot be diverted to other work and the Contractor
is obligated to pay the labor through the one-half shift in which
they actually performed the work. Otherwise, payment for all
labor that is idled as a result of the breakdown shall cease at
the time of the breakdown.
11. Shutdown
If the Engineer orders a shutdown of any or all of the force account
the equipment idled as a result of the shutdown shall be diverted
to other work. When diversion of equipment is not practical,
standby time may be paid during non-operating hours as provided
in Item 3 of this agreement.
The Engineer reserves the right to cease standby payment for equipment
that is idled as a result of a shutdown when the shutdown
is anticipated to be for an extended period of time. No further
payment shall be allowed after the date the Engineer makes this
determination except as provided in Item 6, Move-in and
Move-out.
Standby time shall not be paid when shutdown is the result of
the fault or negligence of the Contractor.
12. Small Tools
Equipment listed in Section 18 (Shop Tools) of the Blue Book,
Volume 1, having a monthly rate of less than $ 100.00, and individual
pieces of equipment not specifically covered by the Blue Book
having a value of $500 dollars or less shall be considered small
tools and equipment for which no rental payment is allowed except
as specified herein. The State will pay for small tools not allowed
under this section if all of the following conditions are met:
a. The force account work requires the use of an extensive amount of small tools
b. In advance of the force account work, the Contractor supplies a list of the tools to be used on the work to the Engineer, and
c. The list of small tools to be used on the force account is
approved by the Engineer.
If all of the above conditions are met, all the tools on the approved
list will be combined into a single rate. Standby time will not
be allowed for small tools.
13. Aeration Equipment
The rental rate for plows and discs shall be as listed below:
Plows and discs meeting the requirements of Section 2-03.3(15)
of the Standard Specifications shall be paid at the rate of $9.60
per hour.
Add $0.70 per hour per foot of width for additional width of disc
more than 10 ft.
Motive power for discs and plows shall be capable of pulling discs
and plows at the speeds specified in Section 2-03.3(15) of the
Standard Specifications. Payment for motive power shall be 100
percent of the rates in this agreement except that equipment having
motive power in excess of 340 horsepower shall be paid at 100
percent of the highest equipment rate for a comparable
unit of the same manufacturer having less than 340 horsepower.
Payment for all other equipment approved for Aeration shall be
at the rates established in accordance with this agreement when
used for aeration work.
14. Pilot Cars
The rental rate for pilot cars shall be the rate for a 4
x 2 one-half ton truck (Section 20 of the Rental Rate Blue Book
Volume 1) as determined in accordance with this agreement.
This agreement is issued after conference with representatives of the AGC of Washington and WSDOT Administrative Team and has their approval subject to either party requesting a review after a one-year period.