ARRA Project Reporting Instructions

The document “SharePoint Procedures for ARRA Reporting” has been developed to provide step-by-step instructions for using the “HQ Construction” sharepoint site to submit the required Contractor’s Monthly Employment Report (FHWA Form 1589). The use of sharepoint is recommended as a means of reducing time and effort in the reporting process.

SharePoint Procedures for ARRA Reporting (pdf 769 kb)
FHWA Form 1589 (xls 22 kb)
Instructions for FHWA Form 1589 (pdf 125 kb)

Laptop capabilities used in the field to make our processes faster, increase accuracy and streamline contract documentation. Technology Innovations in Construction Inspection and Documentation (pdf 35,429 kb) presentation for the 2007 Winter Construction Project Development Conference.

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Partnership for Excellence in Construction Administration

Re: Recognizing Excellence In Contract Administration
A Joint AGC-WSDOT Award

“Partnership For Excellence In Contract Administration”

Associated General Contractors (AGC) and Washington State Department of Transportation (WSDOT) enjoy a close and productive relationship. Over many years WSDOT and the contractors of Washington State have together built an impressive transportation system, often without fanfare and often under difficult circumstances. Both WSDOT and the contractors must deal with the realities of cost constraints, difficult construction logistics and challenging field situations while at the same time keeping the best interest of our customer, the traveling public, foremost in their thoughts.

In review of the many great projects that have been accomplished and recognizing the pride that is shown by project teams winning other industry awards for excellence in construction work, it was noted that the PROCESS of a successful partnership in the administration of a project has not been given due recognition. The staff that works in the Project Engineer’s office and the team the contractor dedicates to a project all work largely behind the scenes. This team of people and their efforts are rarely recognized for what is a key part of the work and is essential for the project’s success.

With this in mind, AGC and WSDOT have established an awards program that will recognize outstanding administrative team efforts in accomplishing successful highway construction projects. The goal for the award is to specifically recognize those successful Contractor/WSDOT partnerships that utilize effective processes maintaining the highest regard for quality, timeliness, and effective contract delivery with a minimum of impact for all involved, including the traveling public. Issues that are successfully addressed by such partnerships are:

• Dedication to cooperation and partnering, both formally and informally.
• Successful and early resolution of disputes.
• Timely project delivery including an expedited project closeout.
• Environmental commitments met and effective preventative measures taken.
• Utilizing unique innovations leading to cost savings, higher quality and/or better project delivery.
• Employing early and aggressive approaches to complete required contract documentation. Identifying customers who may be impacted by the project with a focus on mitigating impacts to the public, quick response, and professional dealings with regard to complaints, sensitivity to impacts of the work on adjacent businesses, along with open and forthright public involvement.
• Excellent risk and safety management.

While there are many more examples of success that could be noted, the essence of the award is to recognize the complete contracting picture, including how the entire integrated workforce, dedicated at all levels of the project team, works together to overcome the many challenges presented to the best possible benefit of all those who are involved or impacted by the project.

In the completion of your projects we encourage you to establish partnerships that promote these concepts. We also encourage you to be recognized for your successes in contract administration by competing for this award. If you have any questions or need additional information please contact Randy Dubigk at WSDOT, (360) 705-7833 dubigkr@wsdot.wa.gov or Van Collins at Associated General Contractors, (206) 284-0061 vcollins@agcwa.com.

AGC/WSDOTLead Team

Click on the cover for more information or you can open up an application in MS word (doc 55 kb) or PDF (pdf 51 kb).

2008 Partnership in Excellence for Contract Administration nominated and winning projects (xls 114 kb).

2007 Partnership in Excellence for Contract Administration nominated projects (xls 71 kb) and winning projects (xls 70 kb).

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Required Job Site Poster for Construction Contracts

A combination of both State and Federal laws require that on all WSDOT administered contracts. Some or all of the posters listed below are to be posted at the place of employment such that all employees have ready and free access to inspect their contents. The Project Engineer is to ensure the Contractor complies with these requirements.

For a more complete list please see the Labor and Industries Required and Recommended poster page.

Approved Statement of Intent to Pay Prevailing Wages. A copy of the contractors L&I Approved Statement of Intent to Pay Prevailing Wages must be posted on the jobsite.

Prevailing wage rates from the contract provisions. A copy of the Federal Prevailing Wage rates must be posted on the jobsite as an accompaniment to poster FHWA 1495.

If Federal funds are involved , all of these posters are required. If only State funds are involved, the first three do not apply.

After contract execution and before work begins, the Contractor should be given a package containing the appropriate required job site posters. This package should also be accompanied by either a written or verbal explanation of the contents and include notification that the Contractor, each subcontractor, and each lower tier subcontractor will have to post a copy of the State L&I approved Statement of Intent to Pay Prevailing wages.

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