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Wireless Communications Leasing - Request a Lease

Lease requests undergo a review and approval process before a Notice To Proceed is issued.

What's needed to request a lease

Submit lease requests:

WSDOT
Real Estate Services
Attn: Leasing and Special Project Manager
P.O. Box 47338
Olympia, WA  98504-7338

OR

WirelessRequests@wsdot.wa.gov

Direct administrative expenses for lease requests range from $3,500.00 to $7,500.00 depending on the complexity of the review.

Administrative review

All questions/comments must be addressed and resolved before a lease will be drafted. If the review process reveals a "fatal flaw," notice will be given to the applicant that the lease is being denied "for cause" along with the reason(s) for denial.

The following items are needed for new site requests review:

  • Completed Wireless Lease Application
  • Right-of-way plan sheet
  • Property photographs
  • Ownership documentation
  • Legal description
  • Property survey
  • Construction drawings
  • Traffic Control Plan
  • Landscape Plan
  • Copy of the Utility Company-Tenant Agreement (for requests on non-WSDOT owned utility poles)
  • Light-Utility Standard Endorsement - Required for non-WSDOT owned poles
  • Copy of underlying leasehold interests in the property, including lease/agreement for use of privately owned property, access/road use, and/or use of non-WSDOT owned structures
  • Access Break request submitted
  • WSDOT Utilities Permit Application submitted

Application intake appointment

An application intake appointment may be scheduled, if desired, with the Leasing and Special Projects Manager, or designee, to review the application. If not deemed complete, the necessary additional information will be identified at this time. If the material as submitted is not adequate, the application may be accepted by WSDOT but it will not be considered a "completed application." WSDOT will notify the applicant within five (5) business days from the date of receipt of the application that it either is or is not complete.

Federal Highway Administration (FHWA) review

Review by the Federal Highway Administration (FHWA) when the application is for space within a "partial controlled limited access highway" (interstate) or Park and Ride (located on an interstate).

At the direction of FHWA this review will not be requested until WSDOT has completed its review and given approval for a lease and the lease is drafted. (FHWA requires 90 calendar days to complete its review).

Structural analysis

A request to add equipment to any structure requires a structural analysis performed at the applicants sole cost and expense. All structural analyses performed must show existing and proposed loads, including all mounts, brackets, cables, etc. to be added, in accordance with the TIA-222-G Standard, Structure Classification III (tower, monopole, building, bridge, sound wall, etc.) or LRFD Specifications For Structural Supports for Highway Signs, Luminaries, and Traffic Signals, First Edition 2015 (light standard and utility pole). WSDOT will review all structural analyses and work with the applicant to resolve loading requirements, if necessary. Should the complexity of the analysis require review by a WSDOT vendor, applicant shall incur those costs.

Additional information

  • Requests are processed on a first-come-first-served basis.
  • Carriers who submit multiple requests for site changes at the same site: new requests will not be processed until the previous request is completed in its entirety. Proof of completion will be required.
  • WSDOT encourages collocation whenever possible.
  • Sites located on an interstate and where FHWA approval is needed, the site developer MUST complete NEPA.
  • There is no access to communications sites from the interstate mainline in urban areas.
  • No access to communications sites will be allowed from ON or OFF ramps.
  • Any trenching in the right of way requires a WSDOT Utility Permit issued by the Region Utility office.
  • The communications site developer must include a utility trench cross section with their construction drawings (CDs).
  • Site developer must use native vegetation to conceal fenced compound (unless otherwise told not to), no Douglas fir trees.