Construction

Online Guide

Work the Plan

Process

Activity:

Manage Scope, Schedule, and Budget

Revision

Sept. 1, 2005

Description:

·        Project teams implement, monitor, and maintain the endorsed Project Management Plan, and actively identify and recover from variances. 

Inputs:

·        Endorsed Project Management Plan

-        Construction Engineering Workforce Plan

-        Project Budgets

-        Project Baseline Schedule

·        Contractor Schedule

·        Contract Documents

Tools:

·        WSDOT Project Delivery Information System (PDIS)

Note: This is a WSDOT internal web site that is not available to anyone outside the agency

·        WSDOT Construction Manual

·        WSDOT Project Control & Reporting Web Site

Steps:

1.      Performance Baseline:

The “Performance Baseline”—the Construction Engineering Workforce Plan, Project Budgets, and Aging Plan—serves two critical functions in managing the project:

·        Score keeping: Provides the target metrics and measures that we use to gauge actual performance against plan.

·        Attention directing: Provides a basis for identifying and understanding the potential impact of performance problems.

2.      Monitor Performance:

Performance Measurement:

As a part of assessing project performance against the Baseline, verify the following:

·        Actual Work Completed

·        Working Days Charged 

·        Payments Made to the Contractor

Certain Regions and Organizations have specific methods and programs for measuring performance, including Earned Value Measurement Systems. Discuss plans for measuring project performance with Region/Organization Management.

3.      Identify Variances and their Sources

Review each component of the Baseline and identify any significant differences between planned and actual performance. For each variance, determine the severity of impact and its source; i.e., the reasons why there was a variance and the conditions that led to it.

4.      Forecast Performance

Before determining a course of action to correct a variance, evaluate the Baseline for the remainder of the project and determine the probable outcome at completion for each component. The re-evaluation of the work to be completed provides the understanding needed to develop and integrate recovery plans.

5.      Manage Variances

Understanding the severity of the variance and its impact on the remainder of the Project, the project team must decide how to adjust performance and conditions to avoid further impact and to recover from the variance.

Recovery Plans should be developed in the context of the remaining work. For example, directing resources to complete work that has fallen behind schedule should not create resource problem with work yet to be completed; adding resources will impact the budget for completing the work; hence, budgets must be adjusted.

6.      Obtain Endorsement:

·        Project Team

·        Region or Organization Management

·        Stakeholders

Products:

·        Current Project Management Plan

·        Management Reports

·        Recovery Plans

Guidelines:

N/A