Construction

Online Guide

Plan the Work

Process

Activity:

Develop Project Performance Baseline

Revision
July 1, 2005

Description:

The development of the Project Performance Baseline—the WSDOT Construction Engineering Workforce Plan and validation of the Project Budget—focuses on the all of the work that is not included in the Construction Contract; i.e., those tasks and deliverables that are not the responsibility of the Construction Contractor.

Baseline development is sequential and takes place in two stages:

·        Prior to Construction Contract Execution, the Baseline is developed to understand the resource, schedule, and budgetary needs of the performance of the WSDOT work during the Construction Phase.

·        After Construction Contract Execution, the Baseline is adjusted to accommodate the Construction Contractor’s schedule.

Inputs:

·        Completed Initiate and Align Worksheet

·        Construction Contract

·        Plans, Specifications, and Estimates (PS&E)

·        Contractor’s Approved Schedule (if available; or the Working Day Schedule)

·        Project Risk Management Plan

·        Record of Materials

Tools:

Ø·   Master Deliverables List (MDL)

Ø·   “What you need to know about the Master Deliverables List (MDL)”

Ø·   Task Planning Worksheet

·        WSDOT Project Delivery Information System (PDIS)

Note: This is a WSDOT internal web site that is not available to anyone outside the agency

·        WSDOT Capital Program Management System (CPMS)

·        WSDOT Construction Manual

Steps:

Prior to Contract Execution

Develop Project Performance Baseline:

·        Review the Contract PS&E, Summary of Quantities, and Record of Materials

The Construction Contract PS&E defines the scope of the constructed project and provides the basis for establishing the scope of work to be performed by WSDOT resources. The Record of Materials and the Construction Manual defines the scope of testing and inspection services needed for the Construction Phase.

·        Identify WSDOT Deliverables/Activities

Using the Master Deliverables List (MDL), review of the Construction Contract PS&E and Summary of Quantities, and establish the Construction Phase Work Breakdown Structure (WBS), identifying the specific WSDOT deliverables and activities to be tracked in the Project Delivery Information System (PDIS).

·        Identify specific WSDOT work tasks

Using the Construction Phase WBS and Task Planning Worksheets, develop Task Planning Worksheets for the tasks required to produce each WSDOT deliverable and perform each WSDOT Construction Phase activity.

·        Identify resources required for each WSDOT task

Identify the specific types and quantities of WSDOT resources needed meet the requirements of the Record of Materials and construction administration tasks.

·        Establish schedule for WSDOT Deliverables/Tasks

Using the Working Day Schedule, define the periods of performance—the probable time periods when the tasks will be performed and the resources will be needed.

·        Develop Preliminary Construction Engineering Workforce Plan

Based on the Working Day Schedule, develop a preliminary resource-loaded schedule for WSDOT performance in the PDIS.

·        Verify Availability of Resources

Working with appropriate management and supervisory staff, verify the availability of the resources needed and their probable schedule requirements. Bear in mind that the Construction Contractor’s schedule will vary and adjustment will be required; hence, commitments of resources should be made with the understanding that the time of performance will be adjusted.

·        Estimate Costs/Compare to Programmed Budget

Based on the Preliminary Construction Engineering Workforce Plan, develop an estimate of budget needs. Identify any variances between project estimated cost and programmed budget. Review and reconcile all budget differences with Region/Organization Management.

·        Review Project Risk Management Plan

Review the Project Risk Management Plan and, based on the review of the PS&E, the Summary of Quantities, and the development of the Preliminary Workforce Plan/Schedule, verify the potential risk events and response plans identified for the Construction Phase, and identify any “new” potential risk events (along with appropriate response plans). Validate Contingency Budgets.

Based on the updated Project Risk Management Plan, verify the Contingency Budgets: Allocated Contingency for identified risks and General Contingency for unforeseen risks and changes.

After Contract Execution

·        Review Contractor’s Schedule

Review the approved Contractor Construction Schedule and adjust the Preliminary Construction Engineering Workforce Plan accordingly.

·        Review/Validate Construction Engineering Workforce Plan

Review the adjusted WSDOT Workforce Plan/Schedule with performers and appropriate management and supervisory staff, and obtain firm commitments for performance.

·        Review Construction Engineering Cost Estimate/Validate Budget

Based on the validated Construction Engineering Workforce Plan, review and adjust estimated budget needs and compare with allocated project budgets. Review and reconcile any differences with Region/Organization Management.

·        Review Risk Management Plan

Based on the approved Construction Schedule and the validated Workforce Plan, review the Risk Management Plan and adjust accordingly. Review and reconcile any adjustments to Contingency Budgets with Region/Organization Management.

·        Brief Team on the Construction Phase Performance Baseline

Review the final Construction Phase Performance Baseline—Construction Engineering Workforce Plan and Allocated Budgets—with the project team and obtain their commitment.

Products:

·        Construction Phase Performance Baseline

·        Construction Workforce Plan

·        Allocated Budgets

Guidelines:

N/A