TLA stands for Time, Leave, and Attendance (TLA). It’s an online system for tracking your work and leave hours, and it provides information needed for payroll processing. Washington state is implementing an enterprise timekeeping system that can be shared by all state agencies.
The goal of TLA is an efficient time, leave and attendance system that can work for all of state government.
This website is to keep you informed regarding our implementation of this system at WSDOT. You will learn a lot about this system in the next few months. The following will help you get up to speed on the basics.
New schedule for implementing TLA
Our project team and vendor, WorkForce, have been working for many months to identify all of our business requirements (what we need the system to do) in addition to all of our collective bargaining agreement requirements (we have 13 union agreements within WSDOT).
As this work has progressed, we realized that our initial schedule didn’t allow the time we needed to properly configure the system. Our original schedule was based on early estimates in our Request for Proposal to prospective vendors in 2012. We are committed to creating an application that serves our needs and improves processes, so we have changed the schedule to reflect that commitment.
What is the new schedule?
Based on location, the new schedule is as follows:
| Headquarters* April 2015
||Washington State Ferries (WSF) Headquarters Oct. 2015 |
| Eastern regions June 2015
||WSF Terminal/Eagle Harbor/Warehouse Feb. 2016 |
| Western regions July 2015
||WSF Deck/Engine April 2016 |
*Headquarters includes the ELG building, Alaskan Way Viaduct and 520 projects, Toll Division and others. There will be more detailed, future communications regarding specifically what org codes will deploy when.
Why are we getting a new TLA system?
WSDOT’s existing systems are outdated and no longer meet our needs. Due to the high level of manual processing and duplicate data entry points, these multiple, independent systems are highly prone to errors. The new TLA system will allow us to more efficiently and consistently:
- Track and report leave
- Access leave balances
- Approve and track leave requests
- Process complex collective bargaining rules , including training and certifications, notifications and crewing requirements
How will this affect me?
When the system is up and running, you will account for your time and submit leave requests using a variety of possible tools, rather than manually filling out a timesheet. Supervisors and managers will use the online tool to approve time for their staff, assist with scheduling for their department and much more. See the list below.
- Enter your time and leave in the TLA system using approved methods.
- View your leave balances in the system and project leave balances.
- Get timesheets approved faster.
- No longer need to estimate hours worked during short payroll cutoffs.
- No longer need to remember complex work orders and control section combinations. The system will use drop downs and search capability to help you select the appropriate information.
Supervisors and managers will:
- Complete timesheet and leave request approvals using the TLA system.
- Have automated validation to approve timesheets, reducing errors and drastically reducing time.
- Be able to view staff leave balances in the system.
- Have standardized and simplified procedures among represented and non-represented employees.
- Be better able to manage shift and scheduling, minimizing oversight of timesheets.
How will I log my time?
Employees will log their time in one of several ways based on their work location and duties. Possible options include the following:
- Time keeping terminal
- Webpage via laptop or desktop
- Mobile device – pending management approval
- Phone – Interactive Voice Response (IVR) - pending management approval
What do I need to do?
- Learn more about the new system by reading communications
- Participate in testing as required (not all employees will be involved in testing)
- Participate in training
- Provide input
Get more information
If you have questions, please email TLA@wsdot.wa.gov .