A decade of transparency: The Gray Notebook
The Gray Notebook (pdf 10.2 mb) is the Washington State Department of Transportation's quarterly accountability report. Starting with the first report in May 2001, the agency has used the quarterly document to provide the latest information on system performance and project delivery.
The latest report, published February 25, 2013, marks more than a decade of clear and consistent reporting on the transportation system spanning 48 editions. This report includes annual reports Pedestrian and Bicyclist Safety, Pavement Conditions, Highway Maintenance, Fish Passage Barriers, Environmental Compliance, and Construction Cost Trends. Quarterly topics, such as worker safety, Incident Response, Amtrak Cascades, and Washington State Ferries, are featured in each edition since data is generally available more frequently.The 2012 Annual Congestion Report (pdf 3.75 mb), was published in August 2012.
Gray Notebook Lite
Each edition also comes with a summary edition, called the Gray Notebook Lite (pdf 1.14 mb), which includes the publication's highlights in a format perfect for quicker reading. The Lite offers an overview of each edition, with a short synopsis of eight to ten topics. It is published as a four-page folio with an insert summarizing the performance of the capital project delivery program and includes the Gray Notebook's Performance Dashboard.
Executive Summary & Performance Dashboard introduce performance
Each Gray Notebook includes an Executive Summary containing a overview of each of the annual articles contained in the current edition. Immediately following that is the Performance Dashboard (pdf 715 kb), an overview of the key performance indicators for five of the six policy goals. The Performance Dashboard shows the current and previous performance mark for each measure, and indicates which way the program is trending, and why.
Gray Notebook organization
The Gray Notebook is organized in six sections aligned to the state's transportation policy goals. Each edition features quarterly and annual reports on key agency functions, providing regularly updated system and program performance information (in editions 1-29, this section was referred to as the "White Pages"). Annual system performance updates are rotated over four quarters based on data availability and relevant data cycles, to provide in-depth analysis of topics such as asset management, aviation, freight, and highway maintenance.
Reports on the delivery of projects funded in the 2003 Nickel transportation funding package, the 2005 Transportation Partnership Account (TPA) package, the 2009 American Recovery and Reinvestment Act (ARRA), and by Pre-Existing Funds (PEF), appear in the Stewardship section. These reports were known as the "Beige Pages" in editions 10-29 of the Gray Notebook, and are still printed on beige paper so they can be quickly found. They contain summary tables, detailed project articles, and financial information supporting WSDOT’s “no surprises” reporting focus. The Stewardship section also presents articles covering finance, workforce, and similar cross-cutting management issues.
Publication frequency and archivestop
The Gray Notebook is published quarterly in February, May, August, and November. Information is reported on a preliminary basis as appropriate and available for internal management use. It is subject to correction and clarification. Revisions will always be shown in the on-line version, and any subsequent print editions as may be released. The most recent edition and all past editions are available as PDFs online by visiting the Gray Notebook Archive. The performance measures are archived individually online, available in the Gray Notebook Subject Index.