ACCT By-Laws
ARTICLE I
PURPOSE
The Agency Council on Coordinated transportation is an interagency team responsible for recommending policies and guidelines to promote institutional and operational structures encouraging the efficient coordination of transportation programs and providers.
Through coordination we can improve access and mobility to those who cannot transport themselves or purchase transportation, such as the elderly, low income, children and people with disabilities. This will allow them access to jobs, education, and needed goods and services.
Section 1. Voting Members
The Council shall consist of nine voting members. The voting members are:
a) Secretary of Department of transportation or designee
b) Secretary of Department of Social and Health Services or designee;
c) Superintendent of Public Instruction or designee;
d) representative of Washington State Transit Association;
e) representative of Community transportation Association of the Northwest;
f) representative of Washington Association of Pupil transportation;
g) representative from the Office of the Governor; and,
h) two persons representing consumers of special needs transportation services.
The Council shall be notified, in writing, of a designee or change of representative prior to or at the beginning of a meeting. In addition, Council members may notify the Chairperson an alternate who may serve as a full voting member in the unavoidable absence of the Council member.
Section 2. Non-Voting Members
Members of the Legislature and/or their staff are recognized as non-voting members of the Council.
Section 3. Officers of the Council
1. The Chair of the Council shall be the Secretary of the Department of transportation or designee. The Chairperson shall preside over all meetings of the Council and do all such other things that are appropriated for or delegated to such officer by the Council.
The Chairperson will be the sole signatory on grant applications. Council members will have one week to review such applications before they are submitted.
2. A Vice-Chair may be elected by the council to serve for a term of one year.
Section 4. Staff of the Council
The Department of transportation shall provide administrative support to the Council. The Department will appoint a Council Secretary to serve that purpose.
Section 1. Time and Place of Meetings
Regular public meetings of the Council must be held at least four times each year.
A special meeting of the Council may be called by the Chairperson or by a majority of the members of the Council, by delivering personally or by mail written notice to all other members of the Council at least twenty-four hours before the time of such meeting as specified in the notice. The notice calling a special meeting shall state the purpose for which the meeting is called and the date, hour, and place of such meeting.
Section 2. Notice to Members of Meetings
Notice of all regular meetings shall be given by the Council Secretary in writing to each member by posting in the U.S. mail a notice addressed to other member at their business or residency address furnished to the Council. Such notice shall be posted at least ten (10) days prior to the meeting. Members present at any meeting shall be deemed to have waived notice as of that meeting.
Prior to any regular meeting of the Council, subject material on agenda items shall be provided by the Council Secretary and mailed to Council members prior to the meeting.
Section 3. General Notice of Meeting and Agenda Items
A notice of regular public meetings of the Council shall be given by the Council Secretary in writing to all persons who have made a timely request of the Council at least twenty (20) days prior to the meeting.
Section 4. Business of the Council
All business of the Council shall be transacted by motion and/or resolution which may be made by any member in attendance, including the Chairperson, and shall require a second. Voting on all motions and resolutions shall be by voice unless a special division is called for by a member, in which case the roll shall be called by the Chairperson, and the vote of each member shall be recorded. Except as otherwise provided, Robert's Rules of Order, latest edition, shall govern the meetings of the Council.
The presence of a majority of the current voting Council membership or their alternates shall constitute a quorum for the transaction of business of the Council.
It shall require a majority of those members to carry any motion and/or resolution unless otherwise set forth in these rules.
All actions of the Council shall be by motion and/or resolution, maintained at the Public Transportation and Rail Office within Washington State Department of transportation, and shall be open to the public for inspection at all reasonable times.
ARTICLE VI
CHANGE OR REPEAL OF INTERNAL RULES
Amendment, alteration, change, additions to or repeal of the rules governing internal management of the Council, not affecting regular procedures available to the public, and not in conflict with state law, may be made by resolution of the Council pursuant to other applicable sections of these rules.
ARTICLE VII
EXPENSES OF COUNCIL MEMBERS
Members of the Council shall not receive compensation for their service on the Council, but will be reimbursed for actual and necessary expenses incurred in performing their duties as members as set forth in RCW 43.03.220. Eligible Council members will receive reimbursement for travel and per diem expenses for attendance and participation in the following activities:
(a) All officially called regular and special meetings of the Council.
(b) Attendance at working group or committee meetings at the request of the Chairperson.
(c) Attendance at regional or area community and transportation conferences or meetings within the state as designated by the Council or Council Chairperson.
(d) Meetings and hearings to such committees as the State Legislature or the Governor's Office as they relate to coordinated transportation, as designated by Council or Council Chairperson.
ARTICLE VIII
WORKING GROUPS AND COMMITTEES
The Council can, at their discretion, establish permanent or ad hoc working groups or committees. Members of the Council may be appointed by the Chairperson to these working groups or committees.
